Adding your own text and Word documents to a bundle
A very common requirement will be to add your own text to a bundle. This page covers the following:
Adding your own text to a bundle
Adding pre-existing Word documents to your bundle
Listing and re-ordering the items within a bundle
Adding your own text to a bundle
You add your own text to your bundle in Microsoft Word before running the Bundle-Maker.
The Bundle-Maker will put a page break before every item in Heading 1 style and add items in Heading 1 to the table of contents. Therefore, if you want to add your own text, give the text a 'title' (i.e. what you want to appear in the table of contents) and format the title in Heading 1 style. You may wish to see the Microsoft Word help section for more detailed instructions on using heading styles.
To make an item Heading 1 style, simply select it and use the dropdown 'Styles' box displayed on the Microsoft Word Formatting toolbar.
As the screenshot below shows, the title is now in Heading 1 style. That is all you need to do to make sure the Bundle-Maker can find your title and treat it as a separate document.
Obviously, if you are not working in your actual bundle document, you will need to copy and paste the text, complete with its heading, to your bundle.
Do note that Microsoft Word can sometimes change the font of a heading when you paste to a different document that already contains that heading style. The Bundle-Maker will take care of any formatting problems by giving every Heading 1 style a consistent font – and the Bundle-Maker 'Format Bundle' tab allows you to set the font yourself.
Important note: If incorrect or unwanted items appear in your bundle table of contents after running the 'Bundle-Maker', it will be due to the fact that those incorrect or unwanted items are in Heading 1 style. Remember that you can undo your bundle, correct any styles and recreate your bundle.
Therefore, you will need to make sure that Heading 1 style does not occur elsewhere in the document or text you add (e.g. try and use 'normal' style for the main text).
Adding pre-existing Word documents to your bundle
The Bundle-Maker ribbon/menu gives you a quick and easy option to add pre-existing Word documents to your bundle.
Simply click your cursor in the place in the bundle where you wish to insert the Word document (i.e. immediately before or after another item within your bundle, not in the middle of another item) and click 'Insert Word Document' from the Bundle-Maker ribbon/menu to open the insert dialog:
Type the title that you want to give your Word document in your bundle, click the 'Browse...' button and find your document and then click 'Insert Document'.
Note that you can select to replace any Heading 1 style formatting within the document you insert and this will happen by default (remember, any Heading 1 style will otherwise appear within your bundle's table of contents). However, you can manually override this by un-ticking the box.
And note that if you un-tick 'Close this dialog after inserting' then you can insert multiple documents, one after the other, without having to reopen the dialog.
Listing and re-ordering the items within a bundle
If you are unsure of which items are in which styles within your document, view your document in Word Outline view. Or you can simply click 'List and Re-Order Bundle' from the Bundle-Maker ribbon/menu:
This will switch your document to Outline view and list only the items in Heading 1 (or H1 style – as used on web pages - or paragraphs set to outline Level 1 – as used by Microsoft Word), i.e. each item shown here will be added as a separate item in the table of contents in the bundle. If any item is incorrect, select it and change the style so that it is no longer in Heading 1 (e.g. you may wish to change it to 'Normal' style). To return the document to the 'normal' view, simply use the Word 'View' ribbon/menu and select your preferred view - either 'Page/Print Layout' or 'Normal'.
Re-ordering the items with a bundle
The 'List and Re-Order Bundle' command allows you to quickly re-order the items with a bundle. Click it so as your bundle is in Outline view (as in the screenshot above).
Simply click within the Heading 1 title of the item you wish to move (or click on the 'cross' next to the item) and use the up/down buttons in Outline Tools to move the item up or down within your bundle.
In Outline view, Microsoft Word moves the whole of the item – the title and the text – not just the title.
Instead of using Word's up/down buttons, you can also just click on the cross next to the Heading 1 title of the items you want to move and then drag and drop the items.
